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Learn Adobe Presenter (formerly Breeze)

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Production: Recording Watch this tutorial (requires Flash) [ High Speed | Low Speed ] Before you begin recording be sure that you have the proper equipment to produce a quality recording. For a review of the necessary equipment please review Getting Started section of the tutorial. In addition to computer setup, you must have an active Adobe Connect account and installed the Adobe Presenter Plugin. To access Adobe Presenter, first open Microsoft PowerPoint. Once you are in PowerPoint, take note of the Adobe Presenter pull down menu.

It is recommended that you do not use the interface provided by the Adobe Presenter software outside of PowerPoint. Using the narration tool built in to PowerPoint allows for easier backup and transitioning should you choose to use delivery systems other than Adobe Presenter.

Setting up Audio for the first time

First, you must go to Preferences under the Breeze menu.

Then you must select the Audio Source tab on the right. The default setting is for Microphone, but you must change to Line-in for the initial setup of Adobe Presenter

Now, choose Close, go back and repeat the following setup. Only this time, change from Line-in back to Microphone.

Click Close and you are ready to proceed to the following instruction. Again, this step is only necessary for the initial setup of Adobe Presenter and will not need to be repeated for each session.

Sorting Your Files

To facilitate data backup, we recommend placing any presentation files you wish to narrate in a new folder with the same name as the presentation file. To do this, open the My Documents folder from your desktop and right click a blank spot in the body of the window. Choose New and then Folder to create a new folder. Type in the name that you wish to use for the new folder (use the name of your presentation). Once your folder is renamed, drag the presentation to the folder.

Setting up PowerPoint for Audio

Once you have opened a presentation in PowerPoint that you wish to narrate, select Adobe Presenter from the PowerPoint menu, and choose Record Audio from the dropdown list.

Set the microphone level

When you select Record Audio a new window will open that will help you set the level of your microphone. It is a good idea to follow the instructions to ensure that your microphone is calibrated to an appropriate volume.

Speak into the microphone, for example using the test message provided in the window, and if the microphone is operating properly, the red box will turn green and say Input Level OK. You can then click OK to start recording your narration.

Recording the Narration

A new window will appear, this is the Record Audio Window.

From here will be able to record the audio/narrations for each slide. Select the slide on which you wish to begin your narration. Do this by using the Previous and Next buttons in the Record Audio window.

If you put notes into your slideshow presentation, you can view them while recording by checking the “View script” box. This is useful if your notes include a transcript of what you intend to add as a narration, so that you can read along while recording the audio. Once you have checked the box, the Record Audio window will expand to include the script text box.

You can paste in notes or type your own script by clicking on the text box, or you can Import Notes from the slideshow by clicking on the Import Notes button.

Press the record button (red circle) and continue speaking until all of the audio for that slide is complete, and press stop (grey square). You can pause in the middle of recording, if you wish.

Pressing the play button (green triangle) will allow you to hear your recorded narration. If you are not satisfied with your audio, you may press record and begin that slide again. If you are satisfied, choose Next to continue to the next slide.

Once you have moved to another slide, the record audio window will be ready to record audio for the slide which is displayed in the background. If you have notes in your PowerPoint presentation, you may check the box that says View Script and then click on Import Notes. You will be able to select and import notes from the current slide or all slides.

This process can be repeated for each slide in your PowerPoint presentation.

Note: You can record the audio for each slide out of order if you wish, and Adobe Presenter will automatically associate the audio you have recorded with the corresponding slide. In order to reduce confusion, it is a good idea to record audio sequentially.

Completing the Narration

Once you have completed adding audio to each slide, you may want to preview your presentation before you publish. To do this, select Adobe Presenter from the Powerpoint menu and choose Audio Editor.

From the View menu, select Slide Show.

If any slide is incorrect, or unsatisfactory, you can edit the slide text and images in PowerPoint as you normally would, and the audio will not be affected. If the audio is incorrect or unsatisfactory, choose Record Audio from the Breeze pull down menu and use the Previous and Next buttons to navigate to that slide. Re-record your narration by pressing the record button. This will not affect other slides or narrations in the presentation.

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Related Materials: Narrating with Powerpoint